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Notice to shareholders holding securities in physical form


SEBI, vide Circular No. SEBI/HO/MIRSD/MIRSD-PoD-1/P/CIR/2023/37 dated March 16, 2023 has, inter alia, mandated furnishing of PAN, KYC details and nomination etc. by holders of physical securities for their corresponding folio numbers. Further, folios wherein any one of the aforesaid documents/details are not available on or after October 01, 2023, shall be frozen by Registrar and Transfer Agent of the Company i.e. KFin Technologies Limited (‘KFin’).

The security holder(s), whose folios have been frozen, shall be eligible to lodge grievance or avail service request from the RTA only after furnishing of above complete documents/details. Frozen folios will not be eligible to receive dividends in physical mode with effect from April 01, 2024.

All holders of physical securities who have not furnished following documents/details, viz.:

are requested to provide the aforesaid documents/details, to KFin by any of the following mode:

   i. by the investor in person at RTA’s office which shall be verified by the authorized person of the RTA and retaining copy(ies) with IPV stamping with date and initials;

   ii. by sending hard copies of self-attested documents through post at the address of RTA:

KFin Technologies Limited
Unit: Power Grid Corporation of India Limited,
Selenium Tower B, Plot Nos. 31&32
Financial District, Nanakramguda,
Serilingampally Mandal, Hyderabad – 500032

   iii. by way of email to RTA at einward[dot]ris[at]kfintech[dot]com duly e-signed forms and documents/proofs.

As required by Central Board of Direct Taxes (CBDT), holders of physical securities are requested to link their PAN and Aadhaar by June 30, 2023, or any other date as may be specified by CBDT, if not linked earlier, to avoid freezing of their folio. Please note that after December 31, 2025, the frozen folios shall be referred by RTA/Company to the administering authority under the Benami Transactions (Prohibitions) Act, 1988 and / or Prevention of Money Laundering Act, 2002.

Further, SEBI, vide Circular No. SEBI/HO/MIRSD/MIRSD_ RTAMB/P/CIR/ 2022/8 dated January 25, 2022, has mandated issue of securities in dematerialied mode only while processing request for issue of duplicate certificate and other service requests. The securities holder/claimant shall submit duly filled Form ISR-4 along with the documents/details specified therein. (Click here for Form No. ISR-4)

SEBI has also mandated that transfer of securities held in physical mode shall not be processed unless the same are held in dematerialized mode. Hence, it is requested to kindly dematerialize shares held in physical mode.

For any queries or assistance in this regard, security holders may get in touch with RTA of the Company.

For Power Grid Corporation of India Limited

Mrinal Shrivastava
Company Secretary and Compliance Officer